Independent Tender Facilitation & Evaluation Solutions
InTender helps organisations run tender and procurement processes that are transparent, fair, structured and defensible.
We provide independent facilitation, adjudication support, procurement scorecard development, procurement policy frameworks, cost benchmarking exercises and objective oversight from planning through to award.
Who we are
InTender was created to provide organisations with independent, practical procurement support where fairness, transparency and accountability matter.
Procurement decisions are often high-value, time-sensitive and exposed to internal pressure. InTender acts as an independent facilitator and structured evaluation partner, helping clients define the scope, set fair criteria, manage the process and document the outcome.
The division is backed by Alcap Group’s project, procurement and contractor management experience, with a practical understanding of technical tenders, service contracts, project appointments and governance requirements.
Services & solutions
Services can be provided as a complete tender facilitation package or as focused support for specific parts of the procurement process.
Tender Facilitation
End-to-end management of tender processes, including planning, documentation, bidder communication, submission control, evaluation support and reporting.
Independent Oversight
Neutral monitoring of procurement activities to reduce the risk of bias, conflict of interest, informal influence or undocumented decision-making.
Independent Adjudication
Objective review and adjudication support using predefined criteria, consistent scoring and documented recommendations.
Evaluation Scorecards
Custom technical, commercial and compliance scorecards that allow bidders to be assessed consistently against clear, measurable criteria.
Procurement Policies
Development or refinement of procurement policies, evaluation rules, approval processes, governance controls and tender templates.
Cost Benchmarking
Structured benchmarking exercises to assess whether quoted pricing, rates and project costs are market-related and commercially reasonable.
How it works
A structured tender process creates a clear audit trail and gives all bidders equal access to the same rules, timelines and evaluation criteria.
Consultation
We confirm the procurement objective, budget, governance requirements, stakeholders and expected outcome.
Scope & planning
We define the tender scope, deliverables, timelines, evaluation criteria, bidder requirements and process controls.
Framework development
We create or refine tender documents, scorecards, policy requirements, weighting and compliance rules.
Invitation to tender
We manage the controlled issue of tender documents and ensure bidders receive fair access to information.
Facilitation & oversight
We manage clarifications, submissions, opening records, evaluation support and independent process monitoring.
Evaluation & reporting
We support structured scoring, consolidate results and issue a defensible tender evaluation report.
Post-award review
We document lessons learned and recommend improvements for future procurement processes.
Procurement scorecard development
Scorecards make tender evaluation more consistent by converting subjective preferences into clear criteria, weighting and evidence-based scoring.
| Category | Typical criteria | Purpose |
|---|---|---|
| Compliance | Mandatory documents, statutory requirements, declarations, acceptance of terms | Confirms whether the bidder qualifies for evaluation. |
| Technical capability | Methodology, experience, resources, equipment, quality controls, programme | Tests whether the bidder can deliver the required scope. |
| Commercial assessment | Price, cost breakdown, exclusions, payment terms, escalation, value for money | Compares financial competitiveness and commercial risk. |
| Risk assessment | Delivery risk, dependency risk, financial risk, safety risk, contractual risk | Identifies issues that may affect award or implementation. |
| Governance record | Conflict checks, scoring record, moderation notes, recommendation report | Creates a transparent audit trail for the decision. |
Why it matters
Tender processes can fail when criteria are unclear, evaluation is inconsistent, bidder communication is uncontrolled, or decisions are not properly documented.
Reduces bias
Predefined criteria and independent oversight reduce the opportunity for subjective or preferential decision-making.
Improves compliance
Structured procurement documentation supports governance, internal approvals and audit requirements.
Protects bidders
All participants are assessed against the same requirements and receive the same formal information.
Supports better awards
Decisions are based on value, capability, risk and evidence rather than price alone.
Need an independent tender process?
Use InTender where the procurement outcome must be transparent, fair, well-documented and defensible.
Contact
Office hours: Monday to Friday, 8:00 AM to 4:30 PM.
- Phone: +27 (0)11 568 4515
- Email: admin@alcap.co.za
- Company: InTender, a division of Alcap Group (Pty) Ltd